Event Management

Event support and production that creates lasting impressions

There’s a lot that goes into making an event special and our agency is here to ensure that you don’t miss any of the important details. From event strategy and project management, RSVP and registration services, vendor management and invoice processing, audio, and visual, on-site staffing, to transportation, and even food and beverage, our team can lead you through every step of the process so your organization can focus on your main area of expertise. Let’s get the process started of putting on an event to remember!

Event Management Services From Start To Finish

There are many services and specialties that go into producing and managing a great event. While you can piece together an event by contacting individual vendors and piecing together services from a range of companies, our event management agency service allows you to fully outsource all aspects of managing your in-person or virtual event. From strategy and budget, RFP facilitation, and venue location all the way through the day-of-event operations, let our team handle all of the stressful details. Read through this page to better understand the type of services we offer or contact us to talk about any custom event needs.

Budget Creation & Management

Discover the power of expert event management in crafting a remarkable event while maintaining and operating within a well-structured budget. Our dedicated team specializes in meticulously creating and managing budgets that align with your vision, ensuring that every aspect of your event is both impressive and financially prudent.

Venue Selection & Management

From the moment we embark on your event journey, we focus on understanding your unique needs, objectives, and audience. Armed with this understanding, launch a thorough exploration of potential venues that align with your vision. Whether you’re envisioning an intimate gathering or a grand spectacle, we curate a selection of options that resonate with your event’s theme and goals.

Once the ideal venue is selected, our team steps in to manage every logistical aspect. From negotiations and contracts to layout design and setup coordination, we handle it all with precision and professionalism. Our extensive network of industry contacts and proven strategies ensure that you get the best value, without compromising on quality.

Trade Show Booth Creation & Design

Ignite your brand’s presence at trade shows with our specialized event management services that encompass Trade Show Booth Design and Creation. We understand that your booth is a canvas to showcase your brand’s essence and offerings, and our dedicated team is poised to make it a standout success. From the outset, we collaborate closely to comprehend your brand’s identity, target audience, and objectives. Armed with this insight, we conceptualize a trade show booth that not only captures attention but also resonates with attendees. Whether you’re envisioning an immersive experience or a minimalist design, our creativity knows no bounds. We also work with vendors including printers and others to ensure the successful delivery of your tradeshow booth materials.

Decor, Signage & Branding

From the outset, we collaborate closely with you to understand your event’s theme, audience, and objectives. This insight forms the foundation for crafting a compelling decor, signage, and branding strategy that resonates with your vision. Whether it’s designing a captivating look and feel, delivering important banners, informative directional signs, or immersive branding elements, our creativity knows no bounds.

Our meticulous approach extends to every step of the process. From conceptualization and design to production and installation, we ensure that each piece of decor and signage aligns seamlessly with your event’s overall aesthetic. Our goal is to infuse your event with a consistent and captivating visual narrative that leaves a lasting impression on attendees.

Sponsorship & Exhibitor Management

Unlock unparalleled opportunities for event growth and success with our specialized event management services, tailored to elevate Sponsorship & Exhibitor Management to new heights. We understand that partnerships and exhibitors are the lifeblood of impactful events, and our dedicated team is committed to maximizing these relationships for mutual benefit.

Our proven strategies encompass everything from crafting compelling sponsorship packages to exhibitor prospecting and outreach. From the moment we embark on your event journey, we prioritize understanding your event’s objectives, target audience, and unique selling points. Armed with this insight, we curate a tailored approach to attract potential sponsors and exhibitors that align perfectly with your event’s vision and goals.

On-Site Staffing

We recognize that on-site staffing plays a pivotal role in creating a seamless and memorable attendee experience. Our team can work to provide, contract, and employ event staff that is knowledgeable and skilled and embodies the spirit of hospitality that defines exceptional events. From registration and guest services to technical support and logistics coordination, our staff and extended team is prepared to handle every aspect of your event with precision.

Transportation Management

Our experienced team excels in designing tailored transportation plans that cater to your event’s unique needs. Whether it’s coordinating airport transfers, arranging shuttle services, or managing intricate logistics for VIPs, our expertise covers every aspect. We understand that timely arrivals and departures are crucial, and we ensure that your attendees experience a seamless journey from start to finish.

Activities And Experiences

Elevate your event from ordinary to extraordinary with our event management services that specialize in planning event activities and experiences. We understand that the heart of any event lies in the unique moments and engaging experiences it offers to attendees.

Our creative team collaborates closely with you to understand your event’s theme, goals, and audience preferences. From there, we curate a diverse range of activities and experiences that captivate and leave a lasting impact. Whether it’s interactive workshops, captivating entertainment, team-building activities, or themed experiences, our goal is to create a cohesive and unforgettable event narrative.

RSVP Management and On-Site Check-in

Streamline the entry process and enhance attendee experience with our expert event management services that encompass seamless event registration and check-in. We understand that the first impression sets the tone for your event, and our dedicated team is committed to making it run effectively.

From online pre-registration to on-site check-in, our tailored solutions ensure a hassle-free registration process for attendees. Our state-of-the-art technology and dedicated staff work in harmony to swiftly register guests, manage last-minute changes, and distribute event materials efficiently.

Hotel Contract Negotiation

Unlock exceptional value and ease with our specialized event management services that extend to skillful hotel contract negotiations that make the event possible. We understand that securing the right accommodations is integral to the success of your event, and our experienced team is committed to optimizing every detail.

Speaker Procurement

We understand that the right speakers can transform an event, and our dedicated team is here to curate a lineup that inspires and captivates your audience. From the outset, we work closely with you to define your event’s goals, theme, and target audience. With these insights, we embark on a tailored search for speakers whose expertise and insights align perfectly with your objectives. Whether you seek industry experts, thought leaders, or motivational speakers, we leverage our extensive network and industry knowledge to identify the perfect fit.

Event Promotion and Lead Generation

One of the most important benefits of partnering with Conway Marketing Group is that we deploy our marketing expertise to promote your event and generate leads. Our tailored approach combines the power of digital advertising, email marketing, and strategic public relations among other channels to ensure your event gains the spotlight it deserves. We craft targeted campaigns that reach your desired audience across various online platforms, maximizing visibility and engagement. Our adept email marketing strategies involve creating compelling content and strategic email sequences that resonate with potential attendees, nurturing them into enthusiastic participants. Additionally, our skilled team employs the art of public relations to generate buzz through press releases, media coverage, and influential partnerships, bolstering your event’s credibility.

Virtual Events Made Easy

Experience the future of event engagement with our comprehensive event management services tailored to virtual event execution, including the very important step of selecting the right virtual event platform. In an increasingly digital world that has embraced a work-from-home culture, we understand that delivering impactful virtual experiences requires precision, creativity, and cutting-edge technology.

Platform selection is a critical aspect of virtual event success. Our team evaluates a range of platforms, considering factors like attendee engagement features, networking capabilities, and technical support. Whether it’s webinars, virtual expos, or multi-day conferences, we ensure that the chosen platform aligns perfectly with your event’s objectives.

Free Consultation

If you're looking for marketing services, we would love to have a quick meeting. We're confident our team can help your brand better meet its business goals.